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Note of training - Effective presentation

Imagine that we got some answers from a given question and we want to convince other relevant people.

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<a href="https://unsplash.com/photos/person-discussing-while-standing-in-front-of-a-large-screen-in-front-of-people-inside-dim-lighted-room-bzdhc5b3Bxs">Unsplash Teemu Paananen</a>
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Note of training - Effective presentation

From the latest post (Problem solving), I promised to talk about Effective presentation and here it is.

Imagine that we got some answers from a given question and we want to convince other relevant people, a nice presentation is quite a pretty good choice, isn’t it?

Three objectives of a presentation

How come we need a presentation? there are 3 reasons why:

  1. Make it understand easily
    For a topic, it can make understandings to others with visual and verbal in a good place.
  2. Make it rememberable last longer
    To recall what we have spoken with ease will be useful for expanding activities. A presentation can be a solution of that.
  3. Make it lead to a desire result
    A presentation can change people from its contents. Let’s say we have presented nutrition facts of an egg, audiences have eaten more eggs then it will be a result for us.

Four steps to build a good presentation

To be honest, I am the one who is not good at presenting and think these will improve me.

  1. Know your audiences
  2. Story everywhere
  3. Flow it like water
  4. Move your body as well as your tongue

1. Know your audiences

This is a preparation phase before we meet our audiences.

1.1. Characteristics

Age, gender, education, and role are basic requirements to know. It is quite weird if we present how to fishing to programmers or saving for retirement to kids, right?

1.2. Attitudes

  • Interaction
    Let them react when we are presenting and it is a relationship between presenter and audience
  • Expectation
    A goal of presentation is to respond what the audiences expect. Treat them like customers.

1.3. Audience group

  • Numbers of audiences
    We shouldn’t plan how to represent our thing unless we know how many audiences are.
    There are many direct and indirect effect to the presentation such as audio systems, activities during it, and seats.
  • Key decision maker
    There are always target persons that we project in the presentation.
    They are key decision maker who can decide many things based on our performance. For example, chief marketing officers or head of accounting department.
    We have to know about them and design the direction of the presentation.

2. Story everywhere

It can be main statements using in a presentation by 2:

2.1. Inductive logic

All possibilities guide to a single point of summary

This is for summing up every data into a key point, and every key points into a summary. It is able to re-use the Pyramid principle from the latest article for this operation.

Pyramid

Please note that: Bias can destroy the pyramid

2.2. Deductive logic

rationality equals congruity

It is a comment-based statement to give an implication for a specific issue.

logic flow

Please note that: False variables break a formula.

3. Flow it like water

Slide outlines

Theoretically slides contain 6 objects:

  1. Title
  2. Objectives
  3. Agenda
  4. Contents
  5. Next steps
  6. Appendix

But I think it is just a theory and we can manage the slides based on real situation and appropriateness.

By the way, appendix is optional and we can do it in case we have details and someone may ask for them at the time.

Preparation

Quite often we have plenty of texts to put in slides and have no idea how to manage it. Here are helpful for that:

  1. Draft ghost slides
    Ghost slides are the drafted and temporary slides that we just put texts, pictures, and everything without decoration yet.
    It helps us know any missing stuff and ordering. We do care about the story line of the presentation first.
  2. Graphs and diagrams
    Let’s say we want to put some diagrams or graphs, we should consider by these functions:
    • Unit of the data
      Bar graphs for numbers, Tables for texts or numbers, Line graphs for time-series, and pie charts for percentage-based one, etc.
    • Key messages
      It should be a message implied inside a graph or a diagram and relates to context of the slides
    • Supporting messages
      They help audience comprehend the graphs or diagrams more.
  3. Three points for building slides:
    • clear
    • concise
    • compelling

4. Move your body as well as your tongue

Just our speaking and pretty presentation seem not enough. Non-verbal languages are required to attract audiences into our stories.

Vocal

  • Volume
    Too quiet or too low voice is able to reduce audiences’ attentions
  • Pace
    Imaging we are listening someone speaking with no space and feel so tired to follow their story. That’s it.
    Please give them breathe to listen to us.
  • Intonation
    Choose intonation properly. An action depicting matches exciting intonation not monotone.

Visual

  • Posture and gesture
    Animated objects catch our eyes, so are our actions and postures. Gestures point out something we want attentions from audiences as well.
  • Eye contact
    Let them feel we are paying attention to you audience too.

Audience engagement

  • Talking and asking
    Sometimes asking between talking is a good way to get interactions and comments from audience
  • Languages
    Use their languages e.g. technical terms, familiar figures, and working styles and they may feel more comfortably to us.
  • Listen and release agenda
    Keep it on time to secure our audiences’ plans.

This is my conclusion and notes from the training.

Hope you enjoy and be useful to you.

See you next time after I got something interesting.

events, training
training presentation story telling
This post is licensed under CC BY 4.0 by the author.